Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday 8 a.m. to 5 p.m.
Advertised Salary Commensurate with education and experience Posting Date 12/18/2025 Open until filled No Closing Date 06/30/2026 Proposed Starting Date 02/01/2026 Special Instructions to Applicants
Please include a list of minimum 3 references.
Location of Vacancy Tifton Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications

Position Summary
This position is essential to supporting the daily operations of the faculty and staff based at UGA's Tifton Campus. Under the supervision of the Senior Business Manager, this position provides comprehensive administrative and fiscal support to faculty and staff located on UGA's Tifton Campus. The role serves as the primary point of contact for visitors, vendors, and internal stakeholders, ensuring effective communication, customer service, and timely access to information and services.

Key responsibilities include processing purchase orders and invoices, coordinating travel and expense reimbursements, processing payroll, maintaining personnel and financial records, updating departmental databases, and managing incoming calls and messages. This position plays a vital role in supporting daily operations by ensuring essential business processes are completed efficiently, accurately, and in compliance with institutional standards. By managing routine administrative and financial functions, the position enables faculty and staff to focus on research, teaching, and outreach activities while sustaining operational continuity across the Tifton Campus.
Knowledge, Skills, Abilities and/or Competencies

• Reliability (in all aspects: tasks, time, assignments, deadlines, etc)
• Problem-solving skills (proactive, looks for opportunities to contribute, asks questions, provides helpful solutions)
• Teamwork (engages with co-workers, collaborates, supports, respects)
• Communication and Interpersonal skills (ability to communicate effectively with others and get along with a variety of different types of personalities)
• Initiative and Motivation - (independently knows when to take action and doesn't hesitate)
• Possess good written and verbal skills
• Basic computer proficiency
• Excellent work ethic

Physical Demands

• Lift lightweight materials
• Sit at a desk the majority of the work day
• Driving as needed to perform job duties

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Provide administrative support for faculty and staff members.
• Process purchase orders, check requests, 4-H charges, and travel expense statements.
• Answer and direct phone calls, greet visitors, and serve as the unit's primary point of contact
• Maintain digital records.
• Review payroll for accuracy and process on a bi-weekly/monthly basis.
• Report mileage on departmental vehicles to satisfy vehicle reporting requirements.
• Complete and submit state equipment inventories.
• Assist Business Managers as needed.

Percentage of time 85 Duties/Responsibilities

• Maintain personnel databases and update listservs as employees are hired or terminated.
• Serve as departmental P-Card holder: submit pre-approvals, complete purchase transactions, reconcile monthly statements, and upload to Procurement.

Percentage of time 10 Duties/Responsibilities

• Assist faculty and Senior Business Manager with special projects, as needed.
• Other duties as assigned

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Michelle Pitts Recruitment Contact Email mpitts@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a valid driver's license?
   • Yes
   • No

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents