Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Must be available Monday thru Friday 8am-5pm.
Advertised Salary Commensurate with Experience Posting Date 12/11/2025 Open until filled Yes Closing Date Proposed Starting Date 02/23/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications Position Summary
This position provides administrative and operational support for departmental programs, faculty, and staff. Responsibilities include clerical tasks, communication support, recordkeeping, and assistance with events and daily operations. The role requires strong organizational skills, attention to detail, and the ability to work effectively with students, faculty, and visitors.
Knowledge, Skills, Abilities and/or Competencies

• Excellent written and verbal communication
• Ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office and standard office systems
• Customer-service focused

Physical Demands
Sitting in front of a computer for long hours and using the phone, fax, and various office equipment.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Clerical Duties:

• Order and maintain office and lab supplies and assist faculty, staff, and graduate students with related requests.
• Manage incoming and outgoing mail and shipments.
• Maintain inventory of keys and access items and coordinate with campus partners when replacements are needed.
• Serve as departmental liaison for parking-related requests.
• Provide administrative support for workshops, clinics, and other departmental activities.
• Record meeting notes for departmental meetings when needed.
• Assist with reserving rooms and departmental spaces through university scheduling systems.
• Maintain and update departmental signage, nameplates, and displays.
• Participate in cross-training to provide support for inventory, fee spending, Memorandums of Understanding (MOUs), syllabi processes, and similar functions.

Percentage of time 40 Duties/Responsibilities
Department & Program Support:

• Assist with processing payments or documentation for visitors or special guests as needed.
• Assist program coordinators with routine tasks such as materials preparation, ordering items, or coordinating activities.
• Assist with processing payments or documentation for visitors or special guests as needed.

Percentage of time 25 Duties/Responsibilities
Accounting Support:

• Assist with routine purchasing and financial processes for departmental activities.
• Help maintain financial records and reconcile payments as directed.
• Assist with processing incoming payments and deposits through appropriate university systems.
• Support account setup and payment processes for research participants and other departmental needs.

Percentage of time 20 Duties/Responsibilities
Communication & Front Desk Support:

• Serve as initial point of contact for visitors and callers and provide general front desk support.
• Provide telephone reception and assisting with routine inquiries as needed.
• Offer customer service and administrative support to internal and external stakeholders.

Percentage of time 10 Duties/Responsibilities
Departmental Event Planning:

• Assist with planning and coordinating departmental events, including scheduling venues, supporting travel arrangements, and helping with logistics.
• Submit event-related invoices and documentation for processing.
• Assist with ordering recognition items or materials for events as needed.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Jessica Smith Recruitment Contact Email jabsmith@uga.edu Recruitment Contact Phone 7065429522

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents