Description

Villanova University

Assistant Director of Maintenance

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ's.

Posting Details (Default Section) Posting Number:20254540SPosition Title:Assistant Director of MaintenancePosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:791-FS - AdministrationPosition Summary:Why work at Villanova?

• Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
• Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

POSITION SUMMARY

The Assistance Director of Maintenance provides proactive leadership to the maintenance staff supporting over 4.0+ million square feet of campus facilities. The Assistant Director is principally responsible for efficient daily work execution, quality of work performed by in-house workers and outside independent contractors, responsiveness to customers, and safety. The Assistant Director acts as the Director of Maintenance during periods of absence.

The Assistant Director's responsibility for the management of maintenance staff includes the following functions: emergency services, routine maintenance, preventative maintenance, customer projects, and customer relations. The individual in this position will drive productivity and effectiveness of maintenance actions to minimize long term costs, improve system reliability, and provide excellent customer satisfaction.

The Assistant Director will support a culture of continuous improvement and proactivity; monitor organizational activities to ensure worker safety is maintained; support the University's Climate Action Plan goals; and ensure appropriate training and performance management programs are carried to attain the goals of the organization.


Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.

Duties and Responsibilities:ESSENTIAL JOB FUNCTIONS (Basic/Critical Responsibilities/Duties)

• Provide direction to the building maintenance teams. Oversee processes to ensure the achievement of goals of increased customer service and improved building condition through collaborates with Maintenance Operation Financial Manager and Computerized Maintenance Management System (CMMS) Administrator to assure higher operating efficiencies in the work order system. Monitor and improve work processes including work assignment, emergency and service work, planned maintenance and special event support. Routinely monitor metrics and benchmark performance and ensure a culture of continuous improvement is maintained.

• Lead, direct, and mentor the maintenance staff through subordinate supervisors. Enforce work rules, policies and procedures and all disciplinary actions required. Ensure appropriate training is carried out to develop both the management and technical skills of the organization. Develop an effective and efficient staff by hiring qualified applicants, training personnel to departmental standards, assigning work appropriate to employees' capabilities, and evaluating performance.

• Ensure that assigned staff have the information and resources necessary to remain safe in the workplace, to include training and personal protective equipment. Promptly report accidents/incidents, safety hazards, and safety violations to the appropriate parties; follow-up to ensure corrective action is taken. Serve as a role model for safe work practices, making safety an integral part of daily operations.

• Monitor quality of work performed by in-house workers and outside independent contractors supporting maintenance and grounds operations. Establish quality control steps to deliver work that meets agreed-upon levels of service and take action to correct deficiencies when discovered. Assist in developing university maintenance and construction standards based on experience and lessons learned.

• Proactively manage all campus major mechanical systems and utility distribution systems. Ensure compliance with all regulatory requirements. Develop and execute a planned/preventive maintenance system for the major mechanical and utility distribution systems.

• Collaborate with the Director of Maintenance to establish and prioritize Capital Renewal Projects and budgeted project cost to submit to Engineering and Construction for implementation.

• Promote the development and implementation of energy conservation measures thru collaboration with peers, faculty, students, administrators and staff. Ensure major mechanical systems purchases are based on life cycle cost analysis as well as environmental impact. Proactively support the Presidents Climate Commitment. Advocate for a recycling and reusing materials to reduce the University's carbon footprint.

NONESSENTIAL JOB FUNCTIONS (Less Critical Duties etc.)

Perform additional duties and assist with special projects as assigned.



Minimum Qualifications:Formal Education: (e.g., degree)

• A Bachelor's Degree in engineering or related field (Engineering, Construction Management, Business) is required. Extensive experience in these disciplines may be an alternative to formal technical education.

Minimum Work Experience: (type and number of years)

• 10 years relevant experience in Facilities Management with at least 2 years of the 10 years as a maintenance supervisor required. Background should include experience with in-house forces as well as contractors, including those in the building trades. Experience with a unionized workforce is desirable.

Specific Job Knowledge: (e.g., knowledge of principles and procedures related to field and area)

• Knowledge of the operation and maintenance of facilities and major mechanical and utility systems. Knowledge of Steam Plant operation. Knowledge of grounds maintenance and heavy equipment operations practices. Familiarity with OSHA regulations, building codes, environmental laws, and federal, state and local laws with an understanding of how they impact facility operations.

Work Skills: (e.g., written and verbal communication skills)

• Strong written and verbal communication skills. Demonstrated ability to manage a diverse unit with a focus on customer service, improving processes, employee
  development, and fiscal responsibility. Ability to analyze problems and present courses of action to FMO and University officials. Proficiency with standard computer applications required. Proficiency with building automation systems preferred.

Equipment Knowledge:

• Working knowledge of building systems, HVAC, plumbing, and electrical distribution systems. Expert knowledge of steam plants operations and distribution systems.

Preferred Qualifications:

Physical Requirements and/or Unusual Work Hours: Working Conditions/Environment: (conditions, if known, which may impact theIncumbent working in this position)

a. Tools, machinery and equipment used: Computerb. Environmental conditions: (any unusual/adverse conditions such as exposure to chemicals, noise, illumination, air quality, weather exposure etc.) Exposure to noise, confined spaces, dust and dirt.c. Physical requirements: (items such as lifting, pushing, pulling, standing or sitting for extended periods of time, manual dexterity, walking etc.) Must be able to climb ladders, to bend and reach and to lift up to 60 pounds.d. Personal communication requirements: Required to have a personal cell phone and supply the contact number to all managers and co-workers so that they may reach you when you are out of the office during normal working hours and in case of emergency.
Special Message to Applicants:This position description outlines the general nature and level of work assigned to individuals who function in this job. This description is not exhaustive; other duties and responsibilities may be assigned. Staff employees are vital to the mission of the University. Accordingly, Villanova confidently expects that all employees will so comport themselves as to assure the continuance and enhancement of the University's high purpose, traditions and community ideals.Posting Date:12/09/2025Closing Date (11:59pm ET):Salary Posting Information: This position falls within salaried grade 19 and the range for this position is $109,300-142,100. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity.Salary Band:19Job Classification:exempt

References Needed

References Needed Minimum Number of References Needed3Maximum Number of References Needed3

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?
   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other
2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

   (Open Ended Question)

3. * Are you proficient in Microsoft Excel?
   • Yes
   • No
4. * Do you have a valid driver's license?
   • Yes
   • No
5. * What active certifications do you possess?

   (Open Ended Question)

Documents needed to complete your application:

Required Documents

1. Cover Letter / Letter of Interest
2. Resume / Curriculum Vitae

Optional Documents

PI280503020