Description

Department Administrator

Dent Med-Restorative Dentistry/Comprehensive Care - Pennsylvania-Pittsburgh - (26000019)

Since 1986, The School of Dental Medicine has been educating students to take their places among the best dental practitioners in our region and across the country. This Administrator II position supports the School's Department of Restorative Dentistry and Comprehensive Care working in a clinical department where third- and fourth-year student dentists treat patients with oversight and direction from faculty.

This role is ideal for someone who is proactive, organized, and passionate about supporting dental education in a clinical department. Join our collaborative team and contribute to the training of future dental professionals.

Job Summary

Supervises day-to-day operations of a small University academic unit and supervises team. Monitors budgets and performs associated financial duties. Assists in managing human resources actions and implementing procedures to streamline business operations. Monitors daily work progress and ensures compliance with policies and regulations. Oversees administrative duties and resolves routine issues.

Essential Functions

The incumbent will provide primary administrative support to the Chair of the Department of Restorative Dentistry and Comprehensive Care and secondary administrative support to approx. 40 faculty and 7 staff members assigned to the department. Duties demand the incumbent be well informed in issues of University and School organization, programs, policies, and regulations. The incumbent is expected to generate/manage effective office procedures. Additional duties include maintaining confidential information related to faculty, staff, and students; maintaining a departmental database of departmental spending, authorizing Panther Express supply orders; scheduling departmental meetings; executing tasks and meeting deadlines in accordance with University and School policy requiring the timely acquisition of information from departmental employees i.e. managing/completing departmental and clinical credentialing, and annual evaluations. The incumbent must also represent/communicate knowledge of all departmental occurrences to include providing appropriate response to a steady flow of inquiries from the employees assigned to the department. The incumbent is also expected to maintain the professional schedules of the Chair. In addition, reimbursements and expense reporting (Concur) of departmental employees. Additional responsibilities include approving the time records (Pittworx) of departmental staff members assigned to the department. Overall, this person must function as the initial go-to- person in the largest department at the School of Dental Medicine.
Incumbent will be responsible ordering supplies patient care clinical areas, must monitor expenditures and prepare the necessary documentation for review and approval by the department Chair.
Contributing content for Morning Meeting Power Points. Faculty Module Scheduling. Faculty absence tracking.

Physical Effort

The position is not sedentary. It does require walking involving delivering of material and mail to faculty, staff, students, residents, or other departments within the school. Departmental offices are located on multiple separate floors of Salk Annex. Standing is required. Lifting is required at times.

Assignment Category: Full-time regular

Job Classification: Staff.Supervisor - Business Administration

Job Family: Business Operations & Administration

Job Sub Family: Operational Leadership

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday-Friday 8:00 a.m. - 4:30 p.m.

Work Arrangement: On-Campus: Teams that work on campus, in an office, or in a lab.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

PI281220430