Description

Location: Albany, NY Category: Professional Posted On: Tue Nov 25 2025 Job Description:

This position reports to the Assistant Director of Facilities Operations and Services, reviews and estimates work requests for Facilities and University clients by identifying labor, materials, and time requirements, as well as studying proposals, blueprints, specifications, and related documents. The role is essential in processing and estimating a wide range of over 30,000 work requests submitted annually. The Assistant Preventative Maintenance Manager will be responsible for maintaining, developing, and implementing the preventative maintenance program. The position serves as a liaison between Facilities Management and the University community.

Primary Responsibilities:

• Manages the Computerized Maintenance Management System, AiM, by processing Ready Requests, and creating work orders.
• Review and estimate work requests for Facilities and University clients and identify labor, material, and time requirements by studying proposals, blueprints, specifications, and related documents. Work with the FOS assistant director and PDC staff, reviewing small projects for estimation purposes.
• Assist in the development of the preventative maintenance (PM) program by creating PM activities, frequencies, standards, and generating the monthly work assignments.
• Customer service, answering calls, and assisting the University Community.
• Interact with clients and keep them informed on specific work requests.
• Issue keys to faculty/staff for personal use or to trade shops for daily use.
• Provide support to the Assistant Director of FOS.
• Assisting the Assistant Director of FOS with the asbestos program and asbestos projects.
• Other reasonable duties as assigned.

Functional and Supervisory Relationships:

• Reports to: Assistant Director, Facilities Operations & Services
• May supervise employees as assigned (if no direct reports at time of filling position): N/A

Job Requirements:

• Shift 7:00 AM - 3:30 PM, Saturday/Sunday pass days.
• Digital Literacy--Working knowledge of the Microsoft Office suite, including Excel, Word, Teams and Outlook.
• Strong Customer Service skills.
• Ability to work independently as well as work collaboratively with others.
• Ability to adapt and be flexible within a busy office environment.
• Strong Organization & Attention to Detail.
• Problem-Solving & Critical Thinking: The ability to identify issues, analyze situations objectively, and develop creative, well-thought-out solutions quickly is highly valued.
• Willingness to obtain Asbestos Supervisor License.

Job Requirements:

Minimum Qualifications:

• Associate's degree in a related field from a college or University accredited by the US Department of Education, OR a minimum of five years of experience in building. maintenance, construction management, or project estimating.
• Experience with a Computerized Maintenance Management Software.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Preferred Qualifications:

• 5 to 10 years of experience in building operations or facilities management.
• Bachelor's degree or related field from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Asbestos Supervisor Certificate.
• Code Enforcement Officer.

Working Environment:

• Busy office environment.
• Ability to move throughout the campus on foot, including climbing stairs in all University buildings, and stairs and/or ladders on construction sites.

Additional Information:

Professional Rank and Salary Range: Staff Assistant, SL2, $57,000 - $62,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=195112