Description

Grants & Contracts Assistant

Med-Medicine - Pennsylvania-Pittsburgh - (25007024)

The Activation Specialist is responsible for managing the PERIS Award record from receipt of the Notice of Award through account number assignment. Key responsibilities include initiating and updating award records and modifications, coordinating the receipt and upload of compliance documentation, creating and editing COI tables, sending awards for continued processing, and monitoring progress to reduce delays. The coordinator collaborates closely with faculty, division administrators, and pre- and post-award administrators to confirm accuracy and resolve issues. This role is essential to ensuring timely, accurate, and compliant award activation.

• Manage the PERIS Award (AWD and AWD-Mod) record from receipt of the Notice of Award through account number assignment.
• Coordinate the collection, review, and upload of required compliance and supporting documentation.
• Create, edit, and maintain COI tables to ensure alignment with institutional requirements.
• Route awards for continued processing and track progress to reduce delays in activation.
• Monitor activation milestones and proactively identify and resolve issues that may impact timelines.
• Collaborate with faculty, division administrators, and pre- and post-award staff to ensure timely account
• Ensure all award activation actions comply with University of Pittsburgh, School of Medicine, and sponsor policies.
• Maintain accurate records and documentation to support workflow transparency and cross team collaboration.

Job Summary

Assists with routine accounting and financial functions for Grants & Contracts. Prepares routine documentation, verifies collected data, maintains documentation and databases as well as rosters and distribution lists. Assists with budgetary functions.

Essential Functions

Assists with routine accounting and financial functions for Grants & Contracts. Prepares routine documentation, verifies collected data, maintains documentation and databases as well as rosters and distribution lists. Assists with budgetry functions.

Physical Effort

must be able to sit or stand for prolonged periods of time.

Assignment Category: Full-time regular

Job Classification: Staff.Grants & Contracts Assistant

Job Family: Research

Job Sub Family: Grants & Contracts

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 1

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Cover Letter

PI280818180