Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday; 8:00a.m. - 5:00p.m.
Advertised Salary $53,040 Posting Date 11/20/2025 Open until filled Yes Closing Date Proposed Starting Date 01/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title University Grants Pro I FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications Position Summary
Sponsored Projects Administration, Pre-Award is the central pre-award or sponsored projects office at the University of Georgia. The office manages an extensive portfolio of awards/proposals. Work is considered highly professional and technical, involving the review and processing of research and other types of grant proposals, negotiation of awards and contracts, and a variety of post-award non-financial administrative duties (no-cost extensions, amendments, compliances, problem-solving, etc.) The successful candidate will join several other research administrators in SPA and maintain an entry level desk with easier sponsors, proposal/awards, and internal authorities with the guidance of a mentor, seeking assistance with more complicated sponsors, proposal/award issues. He/She consistently demonstrates an ability to independently manage work queue, honor deadlines and performance metric expectations, resolve common issues, and consistently demonstrate SPA Customer Service Standards. The employee will independently negotiate awards and will possess signatory authority to bind the University to agreement terms and conditions.
Knowledge, Skills, Abilities and/or Competencies

• Foundation level of knowledge of institutional policies and procedures pertaining to external funding and finance and administration.
• Ability to establish and maintain effective working relationships with university personnel, state and federal agencies and private organizations on complex matters.
• Ability to communicate effectively, both orally and in writing, directly with PIs and other UGA personnel about a limited array of research administration topics.
• Work under varying levels of supervision in a deadline oriented environment.
• Strong commitment to excellent customer service and the ability to manage an entry level desk with the guidance of a mentor.

Physical Demands
Sitting at desk and computer for long periods of time
Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Reviews grant awards for compliance with federal, state, and sponsor rules and regulations as well as UGA policies and procedures.
Percentage of time 25 Duties/Responsibilities
Manages awards from pre-award stages through to project close-out, although is not responsible for financial accounting.
Percentage of time 20 Duties/Responsibilities
Assures compliance with agency guidelines and all applicable federal, state, and university regulations, such as animal and human subject use, debarment and suspension, drug-free workplace. Ensures accuracy of proposal budget including indirect costs and subcontracts' adherence to internal legal considerations.
Percentage of time 15 Duties/Responsibilities
Assists faculty and staff with interpreting agency philosophy, policies, regulations and guidelines; interprets, clarifies, and documents diverse agency requirements, procedures, and policies.
Percentage of time 15 Duties/Responsibilities
Negotiates and authorizes agreements on behalf of UGA or its research foundation. May defer to Legal Affairs on some issues.
Percentage of time 15 Duties/Responsibilities
Serves as liaison between potential funding agencies and faculty regarding complex questions. Performs related work as assigned.
Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Tammi Childs Recruitment Contact Email tachilds@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents