Posting Details

Posting Number

S16055P

Working Title

Payroll Specialist II

Department

FMD-Human Resources General

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University's enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday- Friday, 8 a.m.- 5 p.m. Occasional nights and weekends may be necessary to meet the needs of the organization.

Advertised Salary

$50,000 + Commensurate

Posting Date

11/12/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

01/01/2027

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Payroll Technician II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a varied community.
• Ability to make administrative and procedural decisions on sensitive, confidential issues.
• Ability to analyze complex information, define and solve problems, and accurately draw appropriate conclusions.
• Ability to apply standard software applications to data issues and analysis, as well as learn new computer-based data management systems.
• Demonstrate excellent organizational skills and be able to work effectively in a fast-paced environment, prioritizing multiple tasks.
• Detail-oriented.

Position Summary

The Payroll Technician III performs advanced payroll administration and timekeeping functions to support the accurate and timely processing of payroll for Facilities Management Division ( FMD ) employees. This position serves as the primary liaison between departments, employees, supervisors, UGA Payroll, and OneUSG Connect to ensure payroll transactions are processed in accordance with University policies, procedures, and deadlines. Responsibilities include overseeing biweekly payroll operations, resolving complex payroll and leave discrepancies, monitoring payroll compliance and internal controls, coordinating employee payroll actions, analyzing payroll and timekeeping trends, and providing technical guidance on payroll-related matters. The Payroll Technician III also supports Human Resources operations through cross-functional collaboration, process improvement initiatives, and special projects as assigned.

Knowledge, Skills, Abilities and/or Competencies

• Strong interpersonal, customer service, and communication skills with the ability to effectively collaborate with employees, supervisors, departments, and central administrative offices.
• Ability to exercise sound judgment and make administrative decisions involving sensitive, confidential, and payroll-related matters.
• Strong analytical and problem-solving skills with the ability to research issues, interpret policies, identify trends, and resolve complex payroll and timekeeping discrepancies.
• Proficiency in payroll, HRIS , timekeeping, and Microsoft Office applications, with the ability to learn and effectively utilize new systems and technologies.
• Excellent organizational and time management skills with the ability to prioritize multiple responsibilities, meet deadlines, and perform effectively in a fast-paced environment.
• Detail-oriented with a strong commitment to accuracy, data integrity, compliance, and the maintenance of confidential records and information.

Physical Demands

- Work at a computer for extended periods of time
- Travel to and within campus buildings as needed
- Bend and squat for filing
- Driving as needed to perform job duties

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Payroll Oversight:

• Manages the biweekly payroll cycle, including reminders to employees and supervisors to submit and approve timesheets and leave requests.
• Submits Time and Absence approvals for all biweekly employees.
• Resolves timesheet, leave, and pay discrepancies with employees, supervisors, and central Payroll.
• Monitors payroll deadlines and follows up with departments regarding outstanding transactions.
• Reviews the process for payroll/timekeeping exceptions, batch-approved time, leave issues, and other Payroll key control items.
• Maintains and monitors a log of payroll and timekeeping exceptions, identified control concerns, resolution progress, and corrective actions to ensure compliance and prevent recurring issues.

Percentage of time

40

Duties/Responsibilities

Biweekly Payroll:

• Serve as the liaison to UGA Payroll, verify report accuracy, and follow up on discrepancies.
• Track payroll performance measures such as late submissions, payroll corrections, unapproved time, and recurring exceptions.
• Coordinate payroll activities associated with new hires, transfers, promotions, separations, and other employment changes.
• Submit tickets on behalf of staff for Emergency Checks or Off-Cycle payroll checks.
• Assist staff with questions related to the time clock and assist in troubleshooting time clock issues.

Percentage of time

30

Duties/Responsibilities

Payroll Adjustments:

• Process terminations, retirements, and changes to the T&A approver.

• Process increases for approved merit, reclassification, etc.

• Respond to various unit inquiries related to payroll.

• Analyze payroll and timekeeping trends to identify recurring errors or process concerns.

• Cross-train with other functional areas within FMD HR to provide backup.

Percentage of time

20

Duties/Responsibilities

Other duties as assigned

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Hanna Crawford

Recruitment Contact Email

hanna.dockery@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Are you a current employee of the University of Georgia?
   • No Response
   • No
   • Yes
2. * What experience do you have reviewing timecards, correcting timekeeping errors, or resolving missing punches?
   (Open Ended Question)
3. * What UGA payroll experience do you have?
   (Open Ended Question)
4. * What experience do you have working with payroll deadlines and payroll calendars?
   (Open Ended Question)
5. * Do you have a valid Driver's license?
   • YES
   • NO

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents