Description

Posting Details

Posting Number

S14902P

Working Title

Position Management & Recruitment Coordinator

Department

FMD-Human Resources General

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.

College/Unit/Department website

fmd.uga.edu

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8:00 AM-5:00 PM
No on call rotation
Some night and/or weekend work may be needed to meet the needs of the department.

Advertised Salary

$72,000 or Commensurate with experience

Posting Date

03/20/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

05/01/2026

Special Instructions to Applicants

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Human Resources Generalist II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

3- years UGAjobs and OneSource experience
2- years Data Management experience
2- years Recruitment experience

Position Summary

Reporting to the Director of Human Resources, the Position Management & Recruitment Coordinator will oversee position management and hiring processes at FMD . As the coordinator of FMD's position management efforts, this position works with FMD and departmental leadership in the development of positions and organizational alignment to support departmental objectives. This position serves as the first point of contact for questions related to position updates, postings, recruitment, and compensation compliance for all units within FMD , as well as CHRP for the division, and provides secondary review on position updates in UGAJobs. The coordinator will also oversee the recruitment process for all FMD . This includes posting positions, recruitment, processing hiring proposals, and onboarding. The coordinator also serves on panels or committees as a representative of FMD . Additionally, this position will manage data related to vacancies, onboarding, and turnover, such as tracking time-to-hire, analyzing turnover rates via exit interviews, maintaining HRIS accuracy, and reporting metrics to guide workforce planning and retention.

Knowledge, Skills, Abilities and/or Competencies

• Interpersonal and communication skills, and work with a wide range of people in a diverse environment
• Knowledge of employment law
• Sustained attention to detail while handling multiple tasks
• Organizational skills
• Interpret and analyze staffing needs, prioritize those needs, and provide guidance to service units
• Analyze and solve problems.
• Work independently as well as in a team environment
• Proven Interviewing skills.
• Strong customer service focus
• Strong written communication skills.
• Strong computer skills - proficiency in MS Excel and Word, email, and internet browsers. OneUSG Connect HCM , UGAJobs a plus

Physical Demands

• Use of computer for extended periods of time
• Activities associated with general office work include squatting and lifting less than 10 pounds.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Position Management

• This position will manage data related to vacancies, onboarding, and turnover, such as tracking time-to-hire, analyzing turnover rates via exit interviews, maintaining HRIS accuracy, and reporting metrics to guide workforce planning and retention.
• Confers with leadership to determine personnel needs; analyzes specific requirements of positions to develop and maintain appropriate job descriptions.
• Oversees the disbursement of position management requirements and distributes appropriately to hiring staff.
• Provide ongoing training and guidance for the newly created Operations Support Manager positions, as well as the existing ones. This includes developing training materials, delivering continuous education on position management processes, and serving as the primary subject-matter expert to ensure consistency, compliance, and operational alignment across the institution.
• Oversees the posting of positions.
• Work with leadership to ensure appropriate workflow related to Position Management and recommend changes to ensure appropriate controls.
• Maintain lists of approved departmental positions along with assigned salary grade levels and ensure positions are removed from systems when no longer necessary.
• Assures compliance with all OnBoarding and I9 regulations; resolves issues as needed.
• Represents the division in position management-related discussions, meetings, and on related committees.
• Identify opportunities to streamline workflows, enhance candidate experience, and improve data accuracy.
• Participate in interviews for employment as needed.
• Review and establish standard hiring procedures and resources to facilitate the process for the division.

Percentage of time

60

Duties/Responsibilities

Recruitment:

• Maintain FMD Employment listings.
• Assist in establishing staffing goals.
• Develop means to recruit through activities including, but not limited to: tabling, recruitment fairs, advertising, and referral programs.
• Develop and maintain key recruitment metrics and provide valuable information to leadership regarding recruitment.
• Develop and maintain a forecast for hiring needs to ensure adequate lead time in hiring new staff.
• Review and recommend opportunities for recruitment.
• Identify opportunities to streamline workflows, enhance candidate experience, and improve data accuracy.

Percentage of time

15

Duties/Responsibilities

Supervision:

• Responsible for supervising all position management and recruitment personnel.
• Provide coaching and professional development to direct reports to promote employee professional growth.

Percentage of time

20

Duties/Responsibilities

General Duties:

• Ensure record keeping complies with BOR retention policy and audit requirements.
• Prepare correspondence and documents.
• Compile and prepare reports and analyses as needed.
• Advise departments on Human Resources policies for FMD , UGA , and USG .

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Mary Stephens

Recruitment Contact Email

marystep@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please describe your familiarity/involvement with PeopleSoft, OneUSG Connect, and the OneSource Project.
   (Open Ended Question)
2. * Please identify any certifications and/or training credentials related to Human Resources that you may hold.
   (Open Ended Question)
3. * Do you have 2-3 years experience in UGA Financial and Human Resources policy and procedures? Please explain.
   (Open Ended Question)
4. * Describe your supervisory experience. Be specific as to how many people you supervised and in what setting.
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents