Description

Posting Details

Position Information Position Number005266Position TitleSecretary V - 005266DivisionAcademic AffairsDepartment421200 - Marine SciencesMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama's department of Marine Sciences is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Collaborates with the Director on day-to-day management of the Stokes School of Marine and Environmental Sciences (SSoMES) departmental activities, and with faculty and staff to accomplish departmental tasks.
• Performs all clerical functions for SSoMES for the department.
• Ensures that all documents are filed electronically in their proper place.
• Hires and supervises student workers.
• Runs reports as needed using Banner or other systems.
• Assists with creating fliers, postcards, signage and printing as needed.
• Interacts with the public by telephone, email and in-person.
• Keeps the SSoMES calendar for room reservations and arranges various appointments.
• Assists with preparing contract documents as well as technical reports.
• Assists with staff or department meetings.
• Manages office needs including the following tasks: ordering office supplies, maintaining office equipment, handling computer center requests, and office furniture requests as needed.
• Manages and updates SSoMES website using University resources.
• Assists in making arrangements for meetings including space, time and place, informs participants of topics to be discussed and may provide participants with background information.
• Receives and routes telephone calls and answers routine questions regarding standard policies and procedures under the supervisor's jurisdiction.
• Assists with greeting, announcing, and routing visitors as needed.
• Maintains alphabetical and chronological files.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime hours as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date01/05/2026Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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