Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday, 8 am - 5 pm
Occasional nights and weekends as directed by supervisor
Advertised Salary Commensurate with Experience Posting Date 10/17/2025 Open until filled Yes Closing Date Proposed Starting Date 12/01/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Academic Program Coord I FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent
Preferred Qualifications
Master's degree, prior professional advising experience, prior course scheduling and academic programs support; knowledge of the University's rules, regulations, policies, and procedures pertaining to student degree completion; effective problem solving and interpersonal communication skills; ability to establish and maintain effective working relationships; ability to interpret policies and procedures and communicate these effectively to students and faculty.

Position Summary
This position provides administrative support to the Director of Graduate Studies and Undergraduate Teaching Coordinator and collaborates with the Business Office for associated tasks. Additionally, this position provides student academic advising by meeting with students to recommend courses for upcoming semester.
Knowledge, Skills, Abilities and/or Competencies

• Attentiveness and rapport
• Well-versed in student-facing technologies (e.g., DegreeWorks)
• Professionalism
• Ability to strategically communicate
• Accessibility and flexibility
• Time management skills
• In-depth knowledge of related university and degree requirements
• Demonstrates familiarity with theories related to advising, student development, and learning cognition

Physical Demands

• Sit for long periods of time.
• Lift up to 15 pounds, occasionally 20 pounds.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Provide administrative support to Director of Graduate Studies and Undergraduate Teaching Coordinator.
• Manage student records, admissions, and program acceptance using UGA and Graduate School systems.
• Prepare graduate assistantship offer letters and manage related fee/tuition charge entries in consultation with the Business Manager and Department Head.
• Organize data for undergraduate and graduate program assessment.
• Work with Director of Graduate Studies to maintain and update the Graduate Student handbook.
• Serve as a resource to graduate students on departmental and Graduate School procedures and policies.

Percentage of time 40 Duties/Responsibilities

• Work with the Undergraduate Teaching Coordinator/ Director of Graduate Studies on course schedules, to ensure all courses are entered into the course scheduling platforms and create any research sections, special courses, thesis and dissertation research and writing courses, and other courses as needed as needed.
• Provide PODs and other clearances and clear academic holds for student registrations.
• Enter new departmental courses and course changes into CAPA and work with Director of Graduate Studies and Undergraduate Teaching Coordinator to provide updates to majors and degree programs in PARC.
• Coordinate MOUs for student internships for undergraduate students.
• Assist with department course evaluations.
• Manage departmental scholarship application process and summarize for evaluation and notification. Work with the business office to administer and post scholarships in Scholarship Universe.
• Manage applications and submission of college and graduate school awards including travel awards, fellowships and scholarships. Work with the business office to administer funded awards. Coordinate planning and execution on undergraduate and graduate academic activities.

Percentage of time 40 Duties/Responsibilities

• Meet with students to recommend courses for upcoming semester, prepare advising forms, answer student questions, direct students to campus resources on campus.
  • This involves extensive preparation time, competency in advising-related software, and awareness of campus resources.
  • Interaction with and routine participation in advising events (e.g. workshops, Orientation for assigned students), and CAES advisor meetings.
  
  
  

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Kim Kotkiewicz Recruitment Contact Email kimk@uga.edu Recruitment Contact Phone 706-542-1351

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents