Description
Position Summary
The Office of the Registrar is an Oregon State University mission-critical unit. We safeguard institutional integrity while helping meet the needs of students, faculty, and staff. We play a critical role in serving the needs of students throughout the student lifecycle, from admission through degree completion and beyond; provide faculty and staff with timely and accurate expertise, resources, and systems solutions; and co-create, shepherd, implement, interpret, and uphold academic policies and regulations, accreditation standards, and laws. The office serves as an institutional partner, providing a clear path for student success, and we value expertise, innovation, inclusion, and collaboration. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. The Office of the Registrar provides a welcoming and inclusive work environment, in which everyone is treated with dignity and respect and is valued for their contribution to student success at Oregon State University.
The Athletic Compliance Coordinator is a key member of the Compliance Team and reports to the Assistant Registrar – Scheduling & Athletic Compliance. This position is responsible for the coordination and oversight of all aspects of student-athlete academic eligibility assessment and associated data. The role ensures compliance with Oregon State University, National Collegiate Athletic Association (NCAA), and Pacific-12 Conference (Pac-12) academic regulations in preparation of formal certification by the Assistant Registrar.
This position works in close partnership with multiple student-athlete support units across campus, including Academics for Student-Athletes (ASA) and the Athletic Compliance Office. Strong collaboration and effective communication are essential for building and sustaining cross-functional partnerships, and for maintaining productive relationships across the broader institution. Success in this role requires exceptional attention to detail, the ability to adapt quickly in a dynamic and evolving regulatory environment, and a high level of comfort with ambiguity, flexibility, and continuous change.
Key Responsibilities (see full position description for details)
- 50% Monitoring Student-Athlete Academic Eligibility
- 20% Cross-Campus Collaboration
- 15% Data and Reporting
- 10% Other Duties as Assigned
- 5% Staff Development
Requirements
Minimum/Required Qualifications
- Bachelor’s Degree.
- Two years of experience in compliance or regulatory roles, including areas like athletics certification, veteran benefits, college degree certification (graduation), auditing, financial services, healthcare regulations, or comparable fields.
- A demonstrated ability to deliver accurate results efficiently in a high-volume, fast-paced environment.
- Experience analyzing multifaceted challenges using an equity lens, evaluating options, predicting outcomes and disparities, forecast consequences, and driving actionable, equitable solutions for all student populations.
- Strong written and verbal communication skills, with the ability to engage inclusively with diverse audiences including administrative leadership and academic stakeholders.
- Experience with Microsoft Suite, specifically Excel and Word.
Preferred Qualifications
- Master’s Degree.
- Experience working in, or collaborating closely with, a Registrar’s Office at an institution of higher education.
- Experience with student information platforms such as Banner, Colleague, or Jenzebar, and degree audit systems such as Degree Works, uAchieve, or DARS.
- Demonstrated familiarity and experience with NCAA Division I academic eligibility rules and regulations.
- Ability to work within an environment where ambiguity and the ability to pivot quickly are commonplace.
