Description

Posting Details

Posting Number

S15566P

Working Title

Administrative Associate II

Department

Terry-Executive Education

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Typically, Monday through Friday 8:00 am - 5:00 pm

Advertised Salary

$42,000-$44,300 + commensurate with experience

Posting Date

08/05/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

09/13/2026

Special Instructions to Applicants

Location of Vacancy

Atlanta Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Administrative Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary

The Administrative Associate II provides centralized financial and administrative operations support for the Executive Education unit. This role is responsible for managing transactional business processes including accounts receivable and payable coordination, vendor management, contract processing, faculty compensation coordination, inventory management, and financial documentation related to program delivery.

Working closely with the Executive Director, Director of Operations & Learner Experience, and program delivery staff, the Administrative Associate II ensures that financial and operational processes are executed accurately, consistently, and in alignment with University of Georgia and Terry College policies.

The role serves as the primary liaison between Executive Education and the Terry College Business Office for financial transactions, contract processing, and financial documentation related to program operations. By centralizing these functions, the Administrative Associate enables program delivery staff and leadership to focus on growth, program development, and client engagement.

Knowledge, Skills, Abilities and/or Competencies

• Strong financial and administrative coordination skills with high attention to detail.
• Ability to manage multiple financial and administrative processes simultaneously.
• Familiarity with financial documentation, accounts payable/ receivable processes, and procurement procedures.
• Ability to work effectively with university administrative offices and internal teams.
• Strong organizational and recordkeeping skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications including Excel, Word, and Outlook.

Physical Demands

Working in a normal office environment.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Financial Operations & Transaction Management

• Coordinate accounts receivable processes including invoicing, payment tracking, and coordination with the Terry Business Office in Salesforce.
• Support accounts payable processing including vendor payments, expense documentation, and purchase coordination.
• Maintain financial records and documentation related to program delivery expenses and departmental transactions.
• Monitor program revenue and expense documentation in coordination with program delivery staff.
• Support reconciliation activities related to program budgets, delivery expenses, and financial reporting.
• Maintain organized records of financial documentation in accordance with university policies.

Percentage of time

30

Duties/Responsibilities

Contract & Agreement Coordination

• Support preparation and processing of contracts for corporate clients, vendors, instructors, and service providers.
• Coordinate documentation required for contract review and approval with the Terry Business Office and University administration. This includes Letters of Agreement with UGA faculty as well as service agreements with external consultants.
• Maintain organized records of agreements and statements of work associated with Executive Education programs.
• Ensure documentation related to contractual obligations and payment terms is accurate and properly recorded.
• Support compliance with university procurement and contracting procedures.

Percentage of time

20

Duties/Responsibilities

Faculty Compensation & Vendor Management

• Coordinate faculty and instructor compensation documentation in collaboration with program delivery and learning solutions staff.
• Prepare and submit required documentation for faculty payment processing in accordance with university policies.
• Coordinate vendor onboarding and payment processes for program delivery services including catering, printing, and facilities.
• Maintain records of vendor services, contracts, and payment documentation.
• Ensure payments are processed accurately and within established timelines.

Percentage of time

20

Duties/Responsibilities

Program Financial Coordination

• Coordinate with program delivery staff to track program-related expenses and financial documentation.
• Assist with financial reconciliation for completed programs including documentation of program expenses and payments.
• Maintain financial tracking documentation that supports program budgeting and reporting.
• Support program delivery teams in ensuring payment status information is available when needed for program execution.

Percentage of time

15

Duties/Responsibilities

Executive Director Calendar & Administrative Support

• Manage calendar scheduling and meeting coordination for the Executive Director, including internal meetings and external stakeholder appointments.
• Coordinate meeting logistics including scheduling, confirmations, and preparation of meeting materials as requested.
• Assist with maintaining organized documentation related to leadership meetings and priorities.

Percentage of time

5

Duties/Responsibilities

Inventory & Operational Resource Management

• Maintain inventory records for program materials, supplies, and branded items used in Executive Education programs.
• Coordinate ordering and replenishment of operational materials as needed.
• Maintain documentation of inventory levels and usage patterns to support program planning

Percentage of time

5

Duties/Responsibilities

Other Duties

• Responsible for other projects as assigned by the Executive Director based on operational priorities, organizational needs, and business trends.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Dennis Lanham

Recruitment Contact Email

lanham@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource)
   (Open Ended Question)

Applicant Documents

Required Documents

1. Cover Letter
2. Resume/CV
3. List of References with Contact Information

Optional Documents