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Department Academic Administration Assoc
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University of Kentucky
Lexington, Kentucky, United States
(on-site)
Posted 1 day ago
Department Academic Administration Assoc
Share Print
University of Kentucky
Lexington, Kentucky, United States
(on-site)
Salary
$17.41 - $27.87
Salary - Type
Hourly Wage
Job Function
Other
Department Academic Administration Assoc

The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.
Department Academic Administration Assoc
The insights provided are generated by AI and may contain inaccuracies. Please independently verify any critical information before relying on it.

Description


University of Kentucky

Equal Employment Opportunity/M/F/disability/protected veteran status.

Posting Details
Posting Details
Job TitleDepartment Academic Administration Assoc
Requisition NumberRE54576
Working Title
Department Name8G040:Kinesiology - Health Promotion
Work LocationLexington, KY
Grade Level42
Salary Range$17.41-27.87/hour
Type of PositionStaff
Position Time Status Full-Time
Required Education

AA

Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience

4 yrs

Required License/Registration/Certification
None
Physical Requirements
Sitting at a workstation for extended periods of time; lifting/caryying light-weight objects; and walking across campus.
Shift
Monday Friday 8:00AM 5:00PM; and occasional evenings and weekends based on unit needs.
Job Summary
Keep Academic Operations Running and People Connected

The University of Kentucky is seeking a Department Academic Administration Associate to serve as a vital hub for administrative operations, academic program support, and day-to-day coordination within a dynamic academic department.

This role sits at the center of people, process, and academic support, ensuring that faculty, students, and leadership have what they need to succeed. You'll help drive efficiency across departmental operations, support key academic programs, and connect stakeholders across the college and university, all while contributing to a welcoming and highly organized environment.

What You'll Do
  • Coordinate and support daily departmental operations, including front office management, scheduling, and workflow optimization
  • Provide administrative and logistical support to faculty, leadership, and academic programs
  • • Manage student records, course scheduling, and program communications, ensuring accuracy and timely execution
  • Serve as a liaison between the department and university partners, including the Dean's Office, Business Center, and Enrollment Management
  • Support purchasing, travel, and financial processes, including expense reports, procurement requests, and record reconciliation
  • Maintain and organize departmental systems, documentation, and digital platforms (e.g., SharePoint, Teams)
  • Assist with faculty onboarding, graduate admissions, and departmental events
  • Deliver responsive, professional customer service to students, faculty, and external stakeholders

What You'll Bring
  • Experience in administrative operations, office management, or academic support environments
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Attention to detail and accuracy in handling records, schedules, and financial processes
  • Proficiency with Microsoft Office and enterprise systems (e.g., SAP, reporting tools, or similar platforms)
  • Ability to communicate effectively and collaborate with stakeholders
  • Problem-solving skills and sound judgment in a fast-paced, service-oriented environment
  • A proactive approach to improving workflows and supporting team success

Minimum Requirements
  • Associate's degree
  • 4+ years of related experience

What's In It for You
  • Meaningful Impact: Support academic programs and contribute to student and faculty success
  • Variety of Work: Engage in operations, academics, finance, and events in one role
  • Professional Growth: Build expertise in university systems, policies, and higher education operations
  • Collaborative Environment: Work closely with faculty, leadership, and campus partners
  • Stability and Structure: Full-time, on-campus role with consistent schedule and responsibilities
  • Comprehensive benefits: Competitive pay, benefits, and opportunities for growth.UK's Exceptional Benefits

Why Now?
Academic departments are evolving to meet growing demands for efficient operations, enhanced student support, and cross-campus collaboration.

In this role, you'll help:
  • Strengthen departmental coordination and communication
  • Improve process efficiency and service delivery for students and faculty
  • Support program growth and operational excellence across the department

You'll step into a role where your organization, initiative, and attention to detail will have an immediate and lasting impact on the department's success.
Skills / Knowledge / Abilities
SAP, Tableau, Microsoft Office Suite, Teams
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Deadline to Apply06/04/2026
Our University Community
We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.


Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe a time when you implemented a new process or system that improved office workflow. What was the outcome?

    (Open Ended Question)

  2. * Describe an event you previously planned and coordinated (e.g., guest speakers, conferences, student recruitment) and what part you had in the process.

    (Open Ended Question)

  3. * Please indicate your proficiency level with Microsoft Office.
    • A. Beginner I have limited experience and can perform basic tasks only
    • B. Intermediate I am comfortable using most features and can complete common tasks independently
    • C. Advanced I can use advanced features, troubleshoot problems, and help others
    • D. Expert I have in-depth knowledge, can automate tasks, and provide training or support
    • E. Not familiar I have little to no experience with Microsoft Office

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents




    PI284902100



    Job ID: 84494851
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