Description

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $57,151

This position will support the general administrative needs of the Judaic Studies Department as well as direct the new Program in Public Leadership and assist in providing support to the Center for Israel Studies. Duties include developing and managing the internship program, record keeping, budgeting and purchasing, event organization support, office space management, coordinating visiting scholars, processing HR and travel paperwork, supervising staff, managing communications with students, faculty, and the community.

Department Administration Responsibilities:

• Assist the Chair in the planning and general administration of processes and procedures to continue a successful running department.
• Manage various Departmental financial accounts and funding sources, handle department purchases and funds transfers, track revenues/expenses, assist in developing the budget, and prepare financial reporting.
• Process department travel and reimbursement paperwork, keep up to date with all travel regulations and procedures.
• Coordinate and assist with Personnel cases, new faculty hires, and all other HR paperwork for the Department.
• Coordinate Departmental events and promotional efforts with committee members and departmental staff.
• Support Director of Undergraduate Studies and help students with registration, declaring major/minor, and organizing payment of scholarships and department funded internships.
• Responsible for Departmental space, furnishing, equipment, computer software and facilities management to include putting in work orders; overseeing department equipment and computer inventory; coordinating keys and key card access.
• Supervise the management of the department Google Drive, website, Listservs, mailing lists.
• Hire and supervise department staff and Federal College Work Study students.

Program in Public Leadership Responsibilities:

• Build relationships and coordinate with host agencies/organizations.
• Coordinate with on-campus partners (Admissions, the Fleishman Center, Harpur Advising, and CCE) and alumni.
• Manage and coordinate with 4+1 partners (CCPA, SOM, etc.).
• Arrange and implement the payment of scholarships.
• Organize student information sessions to promote internships, and other special event programming.
• Develop and coordinate the application and selection /placement process.
• Manage the budget and donor funds supporting the program, facilitate donor letters and reporting.
• Create promotional materials.

Center for Israel Studies Responsibilities:

• Assist the Director in the general administration of The Center for Israel Studies' events and finances.
• Manage the Center's financial accounts, make purchases, track revenues/expenses, assist in developing the budget, and prepare financial reporting.
• Process reimbursements, travel reimbursements, and HR forms.
• Assist in event planning and coordinating travel and payments for visiting scholars.
• Maintain records and coordinate the upkeep of the Center's website.
• Coordinate publicity.

Requirements:

• Bachelor's Degree
• Minimum of 2 years of administrative experience
• Experience with computer software, i.e. Microsoft Office, Google products, email, online calendar management, database management, Adobe, etc.
• Effective organization skills and attention to detail
• Experience with independent problem-solving

Preferred:

• Professional experience in higher education
• Experience with budgeting systems

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=203900

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.