Description

Posting Details

Posting Number

S15610P

Working Title

Position Management Specialist

Department

FMD-Human Resources General

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday 8:00 a.m. to 5:00 p.m.
Some nights and/or weekends may be required to meet the needs of the business.

Advertised Salary

$60,000 - $64,000

Posting Date

08/17/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

10/01/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Human Resources Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

• 2 years experience in a HR or position management
• Experience with UGAjobs, OneUSG Connect, and other UGA payroll and hiring systems

Position Summary

The Position Management Specialist is primarily responsible for working with departments and the Position Management and Recruitment Coordinator to ensure the timely and accurate processing of job postings and position requests. The Position Management Specialist will work with University HR and FMD to provide support in the onboarding process of all new FMD employees and keep accurate and up-to-date records pertaining to the hiring process. The Position Management Specialist will also provide support to the FMD HR Office as needed for special projects and departmental goals.

Knowledge, Skills, Abilities and/or Competencies

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.
• Ability to analyze complex information, define and solve problems, and accurately draw appropriate conclusions.
• Demonstrates excellent organizational skills and be able to work effectively in a fast paced environment while prioritizing multiple tasks.
• Detail Oriented
• Ability to work independently as well as in a team environment.
• Proficiency is MS Excel/ Word
• Ability to maintain and uphold confidentiality
• Ability to understand and work within HCM systems (UGAJobs, OneUSG Connect)

Physical Demands

• Work at a computer for extended period of time
• Travel to and inside campus buildings
• Bend and squat for filing

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Job Postings:

• Review all vacated positions and work with the Position Management & Recruitment Coordinator to determine if an evaluation or modification is needed.
• Submit position evaluations or modifications in preparation for posting
• Assist in creating appropriate job descriptions
• Timely creation of job postings in UGAjobs
• Assist departments in adding search committee members to existing job postings
• Keep up to date and accurate records of FMD job posting information
• Create hiring folders and distribute to Hiring Managers

Percentage of time

40

Duties/Responsibilities

Hiring & Onboarding:

• Review and approve FMD offer letters submitted by departments, and assist with offer letter creation.
• Prepare Hiring Proposals for submission within UGAjobs
• Submit appropriate documentation to Hiring Proposal when needed, including salary actions and justifications.
• Assist candidates with background check requirements/questions
• Confirm start date and work with FMD departments to ensure a smooth and positive onboarding experience
• Prepare new hire paperwork and work with the HR Assistant to ensure timely and accurate creation of personnel folders.

Percentage of time

40

Duties/Responsibilities

General HR Duties:

• Serve as HR Representative on FMD interview panels as needed
• Assist in the planning and implementation of FMD Job Fairs
• Respond to helpdesk position management inquires
• Provide excellent customer service to all FMD and UGA employees.
• Cross-train with other functional areas within FMD HR to provide back-up
• Assist with various needs and special projects within FMD HR; administration of FMD HR's helpdesk ticket system including but not limited to reporting, data analysis, developing, and modifying

Percentage of time

20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Hanna Crawford

Recruitment Contact Email

hanna.dockery@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Please describe your experience in Human Resources including job duties, responsibilities, and the number of years in each position.
   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents