Description

Posting Details

Posting Number

S15269P

Working Title

Systems Manager II- CAPA

Department

VPI-Registrar's Office

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8:00 a.m.-5:00 p.m.

Advertised Salary

$70,000+, Commensurate with Experience

Posting Date

06/10/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

07/20/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Systems Manager/Reporter II

FLSA

Exempt

FTE

1.00

Minimum Qualifications

Bachelor's degree in a related field or equivalent and 2 years of professional experience

Preferred Qualifications

Position Summary

The position is responsible for administrative oversight of the university-wide course approval process system ( CAPA ) and the Public CV and Syllabus System, including providing guidance and responding to inquiries and technical help requests from campus users of both systems. The CAPA system includes all approved courses taught at the University of Georgia and includes an online workflow process that is accessed by all faculty. The Public CV and Syllabus System is accessed by all faculty to post their syllabi and CVs each semester to ensure these documents are available for all students to access in the UGA Bulletin. The position requires a high-level of technical expertise and extensive knowledge of university policies and procedures. The position also manages the course approval process. The position is expected to perform duties with a high-level of autonomy, independence, and discretion and the ability to make judgement calls.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of university policies and procedures.
• Strong technical skills.
• Experience with office practices and procedures; organizational skills.
• Ability to use discretion with confidential information.
• Autonomy and independent judgment.
• Attention to detail.
• Ability to plan, develop, and coordinate multiple projects.

Physical Demands

• Sit at a computer for long periods of time.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Course Approval System ( CAPA ) Management

• Serve as the primary administrator for the CAPA system.
• Translate business needs into functional specifications of solutions within the CAPA system.
• Maintain and update the CAPA system and related web pages as necessary.
• Provide technical training for CAPA users, including preparation of training materials, coordination of training sessions, and conducting training sessions.
• Serve as the subject matter expert concerning data.
• Manage the technical integration between the CAPA system and student information systems such as DegreeWorks and Banner, including analysis, review, and resolving issues and entering, modifying, and validating course data in the student information system.
• Manage access and user database for the CAPA system. Responsible for the CAPA User Management system and adding new users to CAPA , removing users that should no longer have access to CAPA , and updating user information.
• Provide guidance on development and technical improvements to the CAPA system.
• Provide information and assist with questions related to curriculum issues and interpretation of curriculum policy.
• Manage the CAPA departmental email account.
• Respond to questions via phone and email from departments, schools, and colleges concerning curriculum policy and completion of curriculum forms.

Percentage of time

60

Duties/Responsibilities

Course Approval Process Management

• Provide support for faculty governance committees at the University of Georgia by assisting the Associate Vice President for Instruction and Registrar and the University Curriculum Committee.
• Provide guidance to faculty University Curriculum Committee and subcommittees related to the course approval process.
• Process and review new course and course change proposals in CAPA .
• Review proposals for compliance with UGA and BOR policies.
• Correspond with faculty, deans, and directors to address problems.
• Submit course proposals to appropriate University Curriculum Committee subcommittees.
• Approve new courses and course changes in CAPA and prepare courses for integration into Banner.

Percentage of time

30

Duties/Responsibilities

Public CV and Syllabus System Management

• Serve as the primary administrator for the Public CV and Syllabus System.
• Translate business needs into functional specifications of solutions within the Public CV and Syllabus System.
• Maintain and update the system and related web pages as necessary.
• Provide technical training for users, including preparation of training materials, coordination of training sessions, and conducts training sessions
• Manage access and user databases for the system.
• Assist with development and technical improvements to the system.
• Process and review course syllabi information in the system.
• Provide information and assist with questions related to USG and BOR policies and procedures.
• Respond to questions via phone and email from departments, schools, and colleges concerning cv and syllabus policies.

Percentage of time

5

Duties/Responsibilities

General Curriculum Support

• Backfill on UGA Bulletin and PARC system processes.
• Backfill on various curriculum and student support system processes.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Brooke Daniel

Recruitment Contact Email

bbdaniel@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents